Electronic filing in Hawaii
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Electronic filing in Hawaii
For charitable organizations that solicit contributions in Hawaii
  • This site can be used for two purposes:
    • Charities that solicit contributions must complete a one-time REGISTRATION with Hawaii Attorney General's Office. This started January 15, 2009. There is no fee to register. Click HERE to learn more about which charities are required to register.
    • Registered charities must also complete and submit an ANNUAL FINANCIAL REPORT (also known as the Annual Transmittal Form) and pay annual fees. This site will be open for these filings on March 23, 2009.
  • One-Time Charity Registration
    • What do I need to do to get started with my one-time registration?
      • Request a Login ID and password for two officers of the organization.
      • You do NOT need your Form 990/990-EZ/990-N for your initial registration.
      • It is possible that you may need PDF copies of the organizing documents for your organization and/or correspondence from the IRS regarding your tax exempt status. The system will tell you if you need these documents as you enter the registration information.
    • What are the steps for entering and filing the one-time State Charity Registration?
      1. Request Login IDs for two officers of your organization.
      2. Create your Registration using the Filing Creation Wizard.
      3. Once the filing has been created using the Wizard, you must enter the information into your State Charity Registration using the online State Registration System.
      4. When you have finished entering the information into the system, verify the Registration form and then, when it verifies with no errors, mark the filing as complete.
      5. Authenticate (electronically sign) the Registration Form (this step must be performed separately by two different officers).
    • Ready to get started?
      • Click here to request a Login ID and password (Note: You will need to request Login ID's for two officers).
      • If you already have a Login ID and password, click here to create your Hawaii Charity Registration using the Filing Creation Wizard.
      • If you have already started your Hawaii Charity Registration, and you want to go back in and edit it, click here to go to the control panel.
  • Annual Financial Report (also known as the Annual Transmittal Form)
    • What is the Hawaii Charity Annual Financial Report?
      • Provides that the report shall be the charity's IRS Form 990 or 990-EZ.
      • Must be filed with the Attorney General on or before the date that the charity files the Form 990 or 990-EZ with the IRS.
      • Charities must also pay an annual fee through the State of Hawaii's payment portal.
    • What documents do I need to file the Annual Financial Report?
      • A copy of your organization's IRS Form 990/990-EZ
      • Requires submission of an audited financial statement if the charity has over $500,000 in gross revenues, or where the charity prepares an audited financial statement pursuant to a requirement by a governmental authority or third party. Gross revenues do not include grants from governmental authorities of funds held in trust by the organization.
    • What are my options in filing my organization's IRS Form 990/990-EZ/990-N for the Annual Financial Report?
      1. The Form 990 may be completed on our site and transmitted to Hawaii at the same time that the electronic data is transmitted to the IRS.
      2. The Form 990 may be completed on our site or through any other system, uploaded as a PDF file, and then transmitted with the HI Transmittal Form.
      3. The Form 990, if initially done by hand, can be converted to PDF format, uploaded, and then transmitted with the HI Transmittal Form.
    • What are the steps for entering and filing the Annual Financial Report?
      1. Many organizations will have already created a Login ID in our system when they filed their One-Time Initial Charity Registration. Your Login ID is your organizationís EIN without the dash, followed by a two digit number (i.e. 01, 02, etc.).
      2. Create your Annual Financial Report using the Filing Creation Wizard.
      3. After you create the filing in the Create Filing Wizard, you can enter the information into your Annual Financial Report.
      4. When you have finished entering the information into the system, verify the Annual Financial Report and then, when it verifies with no errors, mark the filing as complete.
      5. One officer must electronically "sign" or Authenticate the Annual Financial Report. After you authenticate your Annual Financial Report, the filing will be transmitted to the State of Hawaii within 24 hours.
      6. After the Annual Financial Report has been transmitted, you will receive an acknowledgment e-mail. This e-mail will contain a link that will take you to the Hawaii Attorneys General's webpage to pay your Hawaii Charity Annual Fees.
  • Tutorials
    • Hawaii Charity Registration Form Tutorial
      • Click here to view the tutorial online (the tutorial will open in a new browser window).
      • Click here to view the pdf version of the tutorial. NOTE: This PDF file is very large (over 6 megs). We recomend that, rather then viewing it online, you first download it to your computer. You can do that by right clicking the link and then selecting "Save Target As" form the popup menu.
    • Hawaii Charity Annual Financial Report
      • Click here to view the tutorial online (the tutorial will open in a new browser window).
      • Click here to view the pdf version of the tutorial. NOTE: This PDF file is very large (over 6 megs). We recomend that, rather then viewing it online, you first download it to your computer. You can do that by right clicking the link and then selecting "Save Target As" form the popup menu.
  • Need Help?
    • Go to the Hawaii Charity Resource Page
    • View the Hawaii Charity Registration FAQs
    • For Questions about registering in Hawaii, contact the Hawaii Attorney General's office as follows:

      Tax Division
      Department of the Attorney General
      425 Queen Street
      Honolulu, Hawaii 96813
      (808) 586-1480
      Marlene.Baba@hawaii.gov

    • For Technical problems using this website, click here to go to the 990 Online Support page

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Last modified: April 17, 2014.